User access provisioning tool

This can streamline your user provisioning tasks and reduce security risks, help you to meet compliance obligations, and simply reduce the time you need to spend managing user accounts and permissions. What Is User Provisioning and Deprovisioning? Why Is User Provisioning Important? User provisioning is the process of allocating privileges and permissions to users , so as to protect security in the enterprise, while allowing users access to everything they need to do their jobs.

This is also called user account provisioning. Deprovisioning is the act of removing privileges or access from an account or deleting an account. The process of user management and account provisioning involves creating user accounts, giving permissions , and changing accounts or privileges as necessary, disabling accounts, and deleting accounts.

There are also five common situations in which you need to provision new user accounts or change privileges include:. Access rights are important for managing security and compliance issues and can also make a big difference in how efficiently employees can work. For Windows systems, most enterprises will be working with Active Directory to provision user accounts and allocate access rights, including setting up the accounts of administrators.

Manually provisioning and deprovisioning user accounts with Active Directory can be manageable for smaller businesses, but for large enterprises it quickly becomes a huge burden. Appropriate user provisioning and deprovisioning is important for several reasons, including work efficiency and organization productivity, security, and compliance and auditing purposes.

As organizations grow, proper user account provisioning processes become even more important. The large volume of users alone can make it hard to keep track of who has access to what, who needs access and why, and users needing to be removed. In many cases, enterprises without effective user account provisioning tools in place may be losing valuable productivity by spending work time fixing permissions problems. This would become an urgent priority for the enterprise admin, and without a tool to help, this could take time to set up a new access group and allocate each person in the group the required permissions.

Meanwhile, the team is unable to continue their work, other issues are piling up for the admin, and productivity is reduced.

In some cases, you can set up users to use single sign-on, which can allow them to sign on to many applications with one set of credentials. By having a well-formulated user-provisioning plan, clear protocols, and efficient and user-friendly provisioning software, these hiccups can be avoided.

The next important issue is security. The focus of security in user access management and user provisioning is two-fold, as security issues, in this case, can come from both outside and inside the organization.

Regarding outside threats, if users have excess permissions, this can leave your entire system vulnerable. If an intruder accessed your system, they would only need to do so through one compromised account with a lot of permissions and access, such as an administrator account. Intruders are constantly searching for weak points in organizations, and over-zealous user permissions can be a major weak point. In terms of inside threats , there are two main issues: malicious intruders and accidental changes.

This can cause major security issues entirely by accident. Ensuring users only have access to parts of the system they need to do their jobs can prevent this from occurring. AuditBOT User Provisioning functionality provides companies with a workflow engine to streamline how user roles are assigned within the SAP environment.

Typically, a user initiates a request using the access request form, which initiates an automated approval workflow. The access request is then forwarded to the designated managers and approvers within a pre-defined workflow, which is usually customized to reflect your company's policies. Addressing identified role risk conflicts and fixing it by applying mitigation, remediation or denial. Increased employee productivity and minimize the waiting period to system access. We find AuditBOT to be everything that we require in an enterprise-class license management technology.

Implementing AuditBOT allows the flexibility to fit our changing licensing models and business needs. It is easy to install and use. Plus AuditBOT have excellent backup support for both software vendors and end user system administrators.

The product was easy to use and flexible in meeting our licensing needs. We use it both in configuration as well as a more complex multi-user network environment. The team at AuditBOT are very responsive and helpful. Their customer service and support are fantastic.

Highly recommend. Achieve fast SAP system access to your employees with increased productivity and less administrative cost. SAP security team will be more productive and focus on more complex issues by automating User provisioning. Verify SAP access for due diligence by tracking requests for appropriate approvals to adhere IT compliance. The Role automation tool's importance is in creating and maintaining role definitions, identifying SoD concerns and remediating them.

Minimize unauthorized Master data changes that would lower your IT compliance cost. SAP customers spend millions to implement manual password resetting procedure. When an internal audit team wants to track the user activities in the system, typically they have to look at each log and compile them.

This is a time-consuming process and not an effective SAP Controls option for internal auditors. This makes the internal audit team's job very difficult, having to track every custom object entered into the SAP system. They need to create new accounts, grant and revoke permissions, and track the resource usage. They also need to update records when employees change their name, location, or designation due to reasons such as promotion.

But often, due to time constraints or team restructuring, directory updates are missed, and this can lead to a potential security breach. The task of creating new accounts and assigning proper permissions can be time-consuming, confusing, and cumbersome for the IT staff, especially when the volume of data is high. To streamline the process of user provisioning and deprovisioning, companies need to have an automatic user provisioning tool.

These tools help companies remove difficulties and streamline the management of user accounts and permissions.

With an automated tool, employee credentials, existing user sessions, and connected applications of employees who have left the company are disabled automatically without IT staff getting involved. User account provisioning or user provisioning is the process of granting privileges and permissions to users or groups based on their role. It involves creation, modification, and deletion of user accounts and permissions.

On the other hand, user deprovisioning is the process of revoking privileges and access rights of a user or a group to ensure they no longer have access to company resources. When a new employee joins the company, the user provisioning tool must assign an email account, username, and home directory, and grant access permissions to them depending on their role and entitlement rules. Further, when an employee is promoted to a new position in the organization, the automated user provisioning tool must update their directory account details.

New access permissions should be granted, and additional accounts must be created to meet compliance requirements. Finally, when an employee leaves an organization, their accounts and access rights must be revoked for security purposes. The automated user provisioning tool must cater to ad hoc requests.