Rwanda aid policy manual of procedures

Presents related policies, regulatory documents, procedures, forms, and guidelines for reference. Reference any other policies or documents that support the interpretation of this policy.

A table that points users to training programs, paperwork, other company documentation, telephone numbers, and sources to help carry out procedures. So, make sure that you create a list of priority tasks, policies, and procedures.

Begin with the most important ones! Keep in mind that some policies will also rely on federal law such as anti-racism policy, etc. It should be easier for you to find pre-written policies based on current federal and state laws. Therefore, start with those. Not every task or policy in a company will need detailed instructions for carrying out.

So, while scheduling which procedures to outline in detail, consider the following questions:. Begin with the bigger issues, narrowing them down into the smaller ones. For instance, instead of starting with the dress code policy, start the manual with the category of hiring processes or eligibility.

Start by writing a clear, and cohesive paragraph that quickly overviews the manual about what your staff expects from the organization, and what the organization expects from them. Use the blueprint style to create subcategories inside the manual and use a table of contents to allow for quick reference checks. Always keep in mind that you can change the policies and procedures if something goes wrong or add new ones whenever you want.

You can make amendments to the manual if you add or remove a service or position. Your policies and procedures manual is a significant document and should be constantly revised for relevancy. Bit is a new-age documentation and knowledge management tool that provides a common workplace for managers and business owners to collaborate, document, track and share their knowledge, list policies, organize information, set procedures, and implement them together.

Once you are done documenting, you can simply export them as PDFs, Markdowns, Word files, and much more. Some features in a knowledge base solution like Bit. There you have it, folks! It allows people to work together to resolve day-to-day business problems without requiring unnecessary supervisory involvement.

The manual should be easily available either in a designated area in each functional location or online using a knowledge and document management system like Bit! Federal regulation limits the number of times a student may repeat a course and receive financial aid for that course. A student may receive aid to repeat a previously passed course one additional time.

This limit applies whether or not the student received aid for earlier enrollments in the course. More information can be found through the U. Department of Education. If a family has special circumstances, regulations allow us the option to review the financial aid application. Possible reasons for a special circumstance review include: unemployment, divorce, death of a spouse or parent, loss of child support, loss of Social Security benefits, or loss of other income benefits.

The circumstance in question must be able to be documented and significantly change the ability to contribute. Appeals are typically a one-time exception. The documentation required will be determined on a case-by-case basis. Start the appeal process by completing the Appeal Special Circumstances form. The withdrawal must be completed by the published deadlines and the student is responsible for understanding the impact of such action on their student account.

The outcome of a complete withdrawal depends on when the withdrawal is initiated and the type of financial aid received. A complete withdrawal may also negatively affect academic progress.

The percentage of Title IV aid to be returned is equal to the number of calendar days remaining in the period of enrollment divided by the number of calendar days in the period of enrollment. Scheduled breaks of more than four consecutive days are excluded. Examples of both calculations are available in the Financial Aid Office. If the student who totally withdrew officially or unofficially from classes received State financial aid funding including State Grant, Child Care Grant, SELF Loan, Safety Officer's Survivor's Grant, Indian Scholarship, and Learn and Earn , a portion of the unearned funds must be returned if the total withdrawal took place within the first 20 business days of the semester full semester classes.

The responsibility to repay the unearned financial aid is shared by the college and the student. After the hard drive has been sanitized, fill out a surplus form and send it to the Asset Management Office. Asset Management personnel will confirmed that the item s are surplus, post a digital photo of the item s to the Asset Management Surplus web page or authorize it for disposal.

When disposing of a machine, first remove all the data sensitive or otherwise that is on it. This is important for two reasons. First, you do not want the next user of the system to have access to sensitive information like research data, student information, financial data or patient information ; and second, you do not want people to have unauthorized access to licensed software, such as Microsoft Word.

Warning: Just using the "delete" command or dragging items to the Trash does not remove the data from the disk. A plain "format" command is somewhat better, but a determined person could still access sensitive data. Some operating systems offer a "format and zero out all data" command, which is better, and is sufficient for machines which are being relocated within the University.

The easiest and most secure way to remove the data is to use a "wiping" tool that not only deletes the data, but overwrites each file with garbage data multiple times. You will need a disk or CD to boot the computer from before you run the tool, so that you can clean the whole drive.

Be aware that the process will take some time potentially hours if the drive is very large. Make sure that the tool you use has a feature to wipe the whole drive, not just empty space.

There are many software programs that would work, so if you are unsure about whether a particular program is sufficient, check with NYU IT Security. If you do not wish to complete the sanitization process yourself, Procurement has an agreement with a supplier who can provide this service. Sanitize the hard drives either using an preferred NYU supplier or you may do this yourself. Fill out an Asset Management Surplus Form. Asset Management will post a digital photo of the item s to the Asset Management Surplus web page or authorize it for disposal.

Asset Management must be notified of items that are being traded-in towards the purchase of a new item s. When the Asset Management Office deems an item obsolete and cannot be recycled within the University it may be donated to a not-for-profit organization.

Asset Management in conjunction with the NYU Office of Community Services Projects maintains a list of not-for-profit organizations that are eligible to receive items. All donations to not-for- profit organizations should be coordinated through Asset Management. The not-for-profit organization must also provide State or Federal documentation verifying their not-for-profit status.

If you would like us to provide you with samples of the requested documentation, contact Asset Management at Occasionally, capital equipment is donated to NYU departments by outside organizations. When these donations occur, the NYU receiving department or NYU Office of Sponsored Research must notify Asset Management by forwarding written documentation from the donating organization, indicating the item s being donated and its market value.

Asset Management will generate a Requisition to Procurement with the supporting documentation. Procurement will issue a Purchase Order for the specific donation zero dollar amount. Policy Asset Management Policies and Procedures.

Download the Policy PDF New York University requires every school, department, or unit to acquire, record, inventory, and dispose of capital assets according to the guidelines provided in this document. Scope of this Policy top This policy is applicable to all schools, departments, units and personnel of the University involved in administering sponsored awards.

Procedures of Implementation top The Asset Management Office is responsible for maintaining the University's capital equipment inventory. Surplus Furniture and Equipment Purpose To inform departments of surplus items. To provide a mechanism which allows for the viewing of available items. To encourage recycling. To save the cost of purchasing new items.

To relocate and recycle usable furniture and equipment. Surplus Asset Management staff reviews the Asset Surplus Form and arranges for a physical inspection.